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Reserve a District Facility

Reservation of School Facilities (BOE Policy 7510)

Register Your Organization: 
  • If you are a new organization,  click on this link and fill out the required information under the “Get Started” portion of Brightly Event Manager. 
    1. Upon submission, an automated email will be sent to your inbox (please check your spam folder) and follow the instructions to register your organization.  Please upload a copy of your liability insurance during this process. The system will notify you once your organization has been approved. 
  • After your organization has been approved, you may log into the system and request specific times and locations.  
Requesting Times and Locations: 
  • Please login to Brightly Event Manager and complete a request form. This is only a request and the system will notify you if it has been approved or denied. Click on the purple button called “ + add an event” in the upper right hand corner of the screen.
  • For school based organizations, please add the event to the “Stow-Munroe Falls City Schools” calendar:  

 

  • For non-school based organizations, please add the event to the “Community Site” calendar:

 

  • If your organization is a school based organization, your request form should be titled as: 

 

  • If your organization is an outside organization (PTAs, Booster Clubs, club sports teams, and travel sports teams), your request form should be titled:

 

 
Helpful Information: 
  • Reservations must be completed and submitted at least ONE MONTH PRIOR to the requested date. 
  • No district building or location may be used without prior approval and must be properly inputted into Brightly Event Manager. 
  • Not all requests will be granted and some requests require a fee.  See below. 
  • As a general rule, SMFCSD facilities are closed on Sundays and calamity days. 
  • If you are a new user to an existing organization (for ex:  Highland PTA), please contact the Administrative Assistant to the Director of Operations,  Mylie McFarren via email at st_mmcfarren@smfcsd.org
  • For FY26, our buildings will be closed on the following holidays: 
    1. November 27th. 2025
    2. November 28th, 2025
    3. December 24th, 2025
    4. December 25th, 2025
    5. December 31st, 2025
    6. January 1, 2026
    7. February 16th, 2026
    8. April 3rd, 2026
    9. May 25th, 2026
    10. June 19th, 2026
    11. July 3rd, 2026
  • Building usage is also limited on dates of large gatherings, professional development 
Approval Process Overview: 
  • In order to be approved, the building administrator(s) will review the application to determine if there are any scheduling conflicts with district/school use or other groups. Student/school activities take precedence over any outside organization's use of facilities.
  • The building administrator will approve or deny the usage and sign off on the request, at which time, the requestor will receive notification via email.  
The Fieldhouse: 
  • The Fieldhouse is not open to the general public for usage, but is available if a group meets the outlined criteria in BOE policy 7510. 
Paid Permits and Invoicing: 
  • Group categories and pricing are available at this link. 
    1. Category one groups use SMFCSD at no cost. 
    2. Category two and three groups use SMFCSD facilities at no cost when the school is open for normal operation.  Category two groups and above will be assessed a fee to access the new fieldhouse during designated windows. 
    3. Category four and five groups will be assessed a fee for SMFCSD facility usage. 
  • If the usage is approved at all necessary levels, an invoice (where appropriate) will be prepared and sent to the requesting individual. 
  • For more information regarding eligibility, rules and restrictions, costs and other use information, please feel free to contact Mylie McFarren, Administrative Assistant to the Director of Operations at 330-689-5413.